Do you provide linens?
We do not require linens on the guest tables. If your plans include linens, you are welcome to rent them or inquire with your caterer. Often times, caterers have access to or provide linens. Table runners are popular – keep in mind the bottom surface of your centerpiece. If it is sharp in any way, you will want to consider a runner or table cloth underneath to protect the table. If you are using a slab of wood beneath your centerpiece or garland floral arrangements, you will want to consider a runner or table cloth to protect the tables from scratches, dampness or water. Please remember to check your contracts with other vendors who may require tables or linens – dj, caterer, bar service, etc. If you are using Boyden Farm or other rented banquet tables for any reason – those do require linens which are best if measured to fall to the floor. Check with your caterer to be certain any linens used are what you have in mind or provide your own to match the décor you have envisioned.
Can we bring in candles?
The fire code does not allow any lit candles inside the Barn. Outdoors at the patio is fine. This includes unity candles or religious candles of any kind.
Can we use the fire pit?
Yes – Boyden Events staff will light the fire if you have instructed us to in advance. Boyden Farm will provide all fire wood and will monitor the fire.
Do you provide staff?
Yes – Boyden Events provides (1) staff member as needed when the Barn is reserved for onsite Ceremony Rehearsal and/or Rehearsal dinner, welcome party. Day of wedding assistance is provided by (2) Boyden Events staff members to assist in vendor arrival, parking guests, pre & post ceremony assistance. Boyden Events staff are on site to assist your hired vendors as needed until the 11:00 pm exit. If you feel the need for further assistance other than already provided by the combination of your other hired vendors, please see the recommended Event Coordinators on the Preferred Vendor List.
What am I responsible for cleaning up?
You are responsible for cleaning up any personal items from decorations that you may have brought into the Barn. Your caterers are responsible for clearing tables, taking out the trash, leaving the Barn and kitchen or bar areas they used the way they found them – clean and mopped. Designate someone to take all cards, gifts and valuables at exit on the wedding night. During your reserved property use dates, any time the Barn is unlocked for deliveries, vendor arrival, etc. all items of value should be secured.
How many guests can I invite?
The Barn can seat 150 comfortably – this includes bride/groom and bridal party plus invited guests. It is not a good idea to invite more than 150 thinking they won’t join you – everyone loves a Vermont wedding!
Do I need chairs for the ceremony?
Yes, the Barn does not provide chairs for the ceremony. Boyden Farm currently has (20) benches which may seat up to 60 guests. Additional chairs or benches should be rented as needed for the additional guests in attendance.
Does the Barn have heat or air?
The Barn has plenty of fans for cooling, no air conditioning. Local rental companies may carry air conditioning with generator needed. The Barn does not have heat. If you are celebrating in the cooler months or there is a threat of cold weather you will need to provide heaters. Vermont Tent Company or other insured rental companies can provide propane heater units that are very efficient. Portable or other heat sources are not allowed.
What time should I have the ceremony?
A 3:00 pm or 4:00 pm ceremony is what we normally see. Keep in mind that your guests will begin to arrive at least 1 hour prior to the ceremony to settle in and be certain they are not late or lost. All vendors should be unloaded and ready to greet guests at least 1 hour prior. No vendor vehicles should be in front of the Barn by this time. This is important to keep in mind for any onsite first look or bridal party photos, etc. This is important to note if you are having a band – choose a key time for them to arrive, set up, test equipment & settle in without disrupting the ceremony.
Can I bring my dog?
Only with special permission can you bring your dog. Many of us have a dog that is a special friend but at a wedding, dogs add a whole different element of care to the property and event. Guests may not have dogs on site at any time throughout the contracted property rental (Friday/Saturday/Sunday).
Can I bring my own alcoholic beverages?
At Boyden Farm, we require you to hire a bar service who is licensed by the State of Vermont. Some food caterers also provide bar service. If the food caterer you have hired does not provide bar service Boyden Events, LLC would ask you to choose from (in no particular order) Fluid Bar Service 802.233.5928 or Tru Spirits Bar Service 802.324.2333 or Bevo Bar Catering 802.448.3230 If the food caterer you have hired also provides bar please use their combined services.
Where are the outlets in the Barn?
Outlets run along the exterior walls of the seating areas and dance floor areas of the Barn. I have extension cords you may use and there are hooks under the beams to hang/hide extension cords. Your vendors or set up crew may not tape or place extension cords or wires of any kind along the floor where it could be a safety hazard. These actions are a property liability for yourself and your guests.
Do you have a sound system?
Yes, the barn is equipped with a sound system that has wireless/corded microphone, 6 cd system & ipod hook up. There is wifi available for your device or your dj’s use. The Barn sound system is perfect for lower level cocktail or dinner music, announcements, toasts but not for louder, dancing party music. The sound peaks out easier than a dj’s and the speakers are not powerful enough for your dj or band to connect to for the dance floor party. Our sound system is an added bonus if needed but does not replace hiring a dj or band for your celebration. You will want a dj or music for the dance floor set up as well as cocktail hour outside & any sound needs at the pavilion if your ceremony is on site. If you or someone in your bridal party is planning a slide show, we do not have a screen for projection and we do not have AV equipment. Plan accordingly with your dj or BYO equipment.
Can you provide information on Boyden Farm Beef and Boyden Valley Winery?
Boyden Farm Beef and Boyden Valley Winery products are a fantastic way to showcase the Vermont specialty items our family farm is known for. Check with your caterer and bar service about ordering directly from us to assist in saving distributor costs. Boyden Valley Winery has wine & spirits by the bottle/case/keg available at a cost savings to your bar service. Boyden Valley Winery is a part of our family farm yet a separate entity. Contact them directly at 802.644.8151 for services or discounts.
Boyden Farm and Boyden Valley Winery share the same property but are owned / operated separately. Be certain that all of your wedding invitations, directions, face book or other social media tags are noted as Boyden Farm for ease of GPS directions and clarity to guests. When directing guests be certain they enter at the Boyden Valley Winery drive in Cambridge and follow the farm road down to the Barn for parking. There is a Boyden Valley Winery in Waterbury, VT which could confuse or delay important guests, vendors on your day. If guests and vendors are directed to Google – Boyden Farm – there is a Call/Directions/Website ad which is clear and helpful for all.
What if I planned my ceremony for outdoors & the weather is inclement?
My staff and I or your wedding coordinator are familiar with making changes to the ceremony plan for inclement weather. Depending on the weather it may mean we wait a few minutes for a storm to pass. It may mean we invite guests to take their assigned seats in the Barn and we hold the ceremony indoors. With guests seated in the (4) raised areas and the bridal party stands near the main entrance towards the back of the barn, they can see and hear the ceremony perfectly. The girls would be downstairs in the dressing room area and come up the stairs, down the center Barn aisle to the waiting groomsmen. If your ceremony is on site and you have reserved the Friday prior for rehearsal, we will rehearse for indoors as well as outdoors so everyone is clear as to what may happen in either situation. Ultimately, we want to maximize our time outdoors for the beautiful photos and celebration components and our bride will decide. If she wants to be outside in a sprinkle of rain that is due to pass quickly, out we go. If she’s too cold and doesn’t want to run through a snowstorm, we won’t – but it is fun and adds excitement to your love story! Throughout your wedding plans, keep in mind Vermont’s fickle and everchanging weather. If you and your vendors are prepared for any weather, we will have an easier time preparing for anything that comes our way.
What if I don’t want guests in the Barn prior to the ceremony or during cocktail hour?
There are times when your wedding day vision includes moving through each part of the occasion step by step adding an element of surprise for your guests. This is a wonderful touch to your event but please plan accordingly for restrooms, weather or any other needs your guests may have while they are waiting for access to the Barn where the amenities are. As noted in the property rental contract portlets will be an additional rental for plans such as this. Part of the property charm is allowing your guests the ease of enjoying all areas as they like throughout your entire event without restriction.
The Boyden Family is pleased and honored to host your upcoming celebration! Enjoy your time here at Boyden Farm and create memories to last a lifetime. Remember for most of you this is your first time planning a wedding, being a bride and navigating all of these details. No questions are too small, visits too many. Share your thoughts, ideas and vision with me so that I can assist in any way needed. For myself, my staff and the vendors you have hired – this is what we specialize in. We are here to help and have the best intentions of creating a fabulous celebration!
Sincerely, Lauri Boyden